KSU preparing to eliminate Social Security number use

Test and train, test and train.

This is the plan of attack Ed Mahon, vice president for information services and chief information officer, said his department is using with the Enterprise Resource Planning system.

The program, which was launched earlier this year, will replace the university’s use of Social Security numbers and its current data management system.

Mahon said it has been difficult to find the best way to use and implement the new system, and the Kent State Board of Trustees approved an additional $550,000 in September for the program in order to ensure the project is implemented effectively.

Mahon said in an update at the Nov. 8 Board of Trustees meeting that the extra money is being put to good use. Currently, he and his staff are working out the kinks in staffing, training, errors and the convenience of the facilities being used.

“The project is in good shape,” he said. “The problem is that the staff is taxed, and it’s a busy time of year. We’re finding creative ways to keep them happy and focused.”

By continuing to test and train this semester, Mahon said it will be easier to “bear the fruit of the project” in the new year.

“We can make it work for a year and continue to refine it,” he said.

He mentioned that although the university has put a lot of money toward the project, it will last the life of the project. Mahon said the second installment of the ERP will begin in spring semester.

— Jackie Mantey